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Lamar Girl’s Soccer Booster Club Minutes
Lamar Girl’s Soccer Booster Club Minutes
Attendees: Coach Gio, Wallace Owens, Ann Hays, Paige Bick, Mary Shaw, Maureen Dondero, Cecily Rodriguez, The Treasurer reported that there is no change to the previous report. Senior Night is planned for March 12. It will be at half-time. Everything is ready to go It was moved that we make a $300 contribution to Project Celebration (Dawson). It was seconded by Maureen and passed by all. This is an annual contribution that all booster clubs are asked to make in support of their seniors. The end of year banquet is being planned. It will be held at Rolling Hills Country Club on May 5. The time is set for 6:30pm. The secretary is going to draft a letter to send out to all soccer parents. The letter will explain what the booster club does and how much money it takes to operate the teams. It will ask for memebership and volunteers for our events as well as interest in positions on the Board. Flower Sales begin reported 385 flats sold which is approx $2200 in profit. Pick up is April 24 and we will need girls and parents there to unload the truck. We will have concessions at the Sherrod Field Days on May 4 and 5. The Colonial Golf tournament fundraiser will be May 26-30. We have been notified that we will be in the same location as last year. This is a big fundraiser and we will need lots of volunteers. Gio reported all of the teams are doing well despite injuries. She is going to take team pictures after Spring Break. The meeting was adjourned at 7:00p Next meeting is April 8 at 6pm.
Senior Night is planned for March 12. It will be at half-time. One of us will pick up the flowers that Gio will order to give to the girls. The brochure is ready to go to the printer. We have decided to print 50 for each team. Cecily will contact the Video contractor to remind him to come to the games to get additional footage. Maureen and Paige will help Cecily with the Memory Book. Gio is going to try to get the girls to pick out their pictures from the games that they would like included to make the process better/easier. The end of year banquet is being planned. We are going to see if the country club is available. The secretary is going to draft a letter to send out to all soccer parents. The letter will explain what the booster club does and how much money it takes to operate the teams. It will ask for memebership and volunteers for our events as well as interest in positions on the Board. The VP of Membership sent out individual letters to the remaining Varsity and JV parents who have not joined the booster club asking them to join. Flower Sales begin Feb 22. We will need to meet our minimum of 250 flats. The pick up will be April 24 to unload the truck at 8a and general pick up from 9-10. While our concessions revenue is down a bit from last year, we have picked up some additional games. Martin will be hosting their home games at our stadium for the remainder of the year due to the condition of their field. The dates for the 7/8 grade track meets and the Jr High cluster meets have been set and we will provide concessions for those as well. We hope to make up for lost revenue from cancelled events by adding these dates to our schedule. The Colonial Golf tournament fundraiser will be May 26-30. We have been notified that we will be in the same location as last year. This is a big fundraiser and we will need lots of volunteers. Gio reported all of the teams are doing well despite injuries. The meeting was adjourned at 7:20p Next meeting is March 11 at 6pm.
Attendees: Coach Gio, Wallace Owens, Ann Hays, Kathy Dawson, Paige Bick, Mary Shaw, Dawn Serman, Maureen Dondero The Treasurer reported that we have $23,717 in the bank. He will have a proposed budget for us to take a look at next meeting. VikingFest was discussed. The membership drive and t-shirt sales were very successful. Gio told us that the teams look good. We will now have Varsity, Junior Varsity Blue, and Junior Varsity Gold. The game against Arlington has been moved to UTA on the new turf. Flower Sales begin Sept 14 – 25. The goal is 10 flats per player. The pick up will be October 31 The new parking fundraiser is progressing. Wallace has everything for the permit. We approved the expenditure of $300 for the cost of the permit as well as cost for the specialized signage that we will need. If everything is approved, he will email us to begin on September 20. The Kick-Off dinner is being scheduled for December 7 at 6:30. A discussion on how to use our current/future funds was held. We recognize the need to build up some cushion for future years when parents may not be as active. Wallace will also look at using a CD or other short term asset to capitalize on any interest that we may be able to realize. We want to be sure to include all 3 teams in any purchases made for the programs. Some of the ideas are pullovers, game day shirts for school, and sports bras. Any items purchased will require a charge to the athletes at the end of the year for them to keep them. This is regulated by UIL and NCAA for the player’s amateur status. The meeting was adjourned at 6:55p Next meeting is October 8 at 6pm. Lamar Girl’s Soccer Booster Club Minutes Attendees: Coach Gio, Wallace Owens, David Hays, Ann Hays, Kathy Dawson, Paige Bick, Mary Shaw Introductions were made for the new officers. VikingFest was discussed. Paige will do a membership drive and Kathy is getting the new t-shirts. We must have only approved volunteers working at all functions this year. This includes the concession stand. Gio is checking on a volunteer app just for concessions instead of the general one. For concessions this year, we will have 2 tournaments instead of just one. We will plan on home games for girls and boys both JV and Varsity. We will not do Freshman games unless additional parents volunteer. We will create notebooks for each Board position this year outlining the duties and timelines of the positions for future Board members. Lamar will be hosting 2 tournaments this year. Emily Hunter with 24 teams and a new JV tournament with 8 teams. A new fundraiser was introduced and will be pursued. The Chick-Fil-A on Collins has offered to let us use their parking lot on Sundays with Cowboy Stadium events to use for parking. We will charge $40 and there are 50 spaces available. David and Gio are verifying that the umbrella insurance policy will cover us. Wallace is getting the city permit that is required. September 20 is the first home game. We also know 10/25, 11/1, 11/22, 11/26, and 12/13. We decided to make our monthly meetings on the 2 nd Thursday of each month. They will be at 6pm. Attendees: Coach Gio, entire Board, and all parents of soccer players Tonight was the Soccer Banquet. David Hays opened our meeting with a Welcome to all. Scott Mischnick presented a Treasurer’s report and an audit committee was formed. Ann Hays introduced the slate of new officers for the 09-10 year. Motions were made and seconded to approve the new Board members. New Board Members are: President – David Hays VP Membership – Paige Bick Treasurer – Wallace Owens Secretary – Ann Hays Social Chairman – Maureen Dondero, Fundraising – Kathy Dawson Fundraising Vice Chairman (Concessions) – Mary Shaw Public Relations- Martha Whitworth Communications – Dawn Serman, Cecily Rodriguez Team Liaison – Mark Wilkinson Volunteers were requested for Colonial. We have much shorter shifts this year. Meeting adjourned to enjoy the banquet.
The Secretary sent an email request to all board members asking for the approval of $350 to be used for gift cards for Coaches and volunteers who made special contributions to the Booster Club this year. A majority of board members responded and the expenditure was passed on 4/29/09. Those voting included: David Hays, Dawn Serman, Maureen Dondero, Kathy Dawson, Mary Shaw, Scott Mischnick, and Ann Hays Lamar High School Girls Soccer Booster Club Present: David Hays, Ann Hays, Mary Shaw, Kathy Dawson, Nona Flowers, Cecily Rodriguez, Maureen Dondero, Dawn Serman, Paige Bick The meeting was convened to finalize plans for the end-of-year banquet. It will be held Wed. May 6 at Rolling Hills Country Club from 6p – 10p. Payers and Coaches will be paid for by the Booster Club and parents and additional guests are $18 each. The banquet invitations were approved and will go out to the girls. The video/slide show, memory book and small gifts for the teams were discussed. Maureen will make a check in list for the banquet so we know who paid in advance. Paige will have 2009-2010 Membership forms available for early sign up. A slate of officers will be created by the Nominating Committee for presentation at the business meeting portion of the banquet. All present current Board members agreed to serve for an additional term. The Audit Committee will also be formed by asking for volunteers at the banquet. The Secretary will create an Agenda for the banquet and the Treasurer will be asked to make a report. Lamar High School Girls Soccer Booster Club Present: Coach Gio, David Hays, Ann Hays, Mark Wilkerson, Mary Shaw, Kathy Dawson The Treasurer was not present, but David stated that a report sent to him showed that we are $4100 over budget, but we still have plenty of funds in the bank. Coach Gio handed out an itemized list of items purchased with Booster Club money. The Girls’ soccer program has spent $12,569.24 this year for new uniforms and the Georgetown tournament with $8500 of that being donated from the Booster Club. We have also purchased a golf cart that is in use at our games. The Booster Club will still need to provide money for 3 letter jackets, banquet, and senior night. Fundraising is going well. Spring flower sales have started. We are behind projections on concessions stand sales due to Tuesday being our home game night this year. We have requested to sell at some additional events at Cravens and are waiting to hear from administration. We will start bringing the sign up sheet for Colonial to games to get people to sign up early. We will not have to have as many people or as long as shifts this year. PR and Team Liaison reported that the brochures arrived and are being distributed. We also have pictures being taken at the Varsity and JV games. Gio is taking a few pictures for the Freshman/Sophomore team as no parent has volunteered to do so. We discussed getting the flag and banners back in use. We will start at our next home game. We also have a few volunteers to announce the teams at our home games. Drinks have been provided for all teams. Membership has sent out letters and membership forms to the families on the teams who have not signed up yet. We hope to increase our membership base with this drive. The pictures are all updated on the website.
Present: all Board Members, parents and athletes, Coach Gio, Coach Edwards, Coach Wood The meeting was combined with the Soccer Kick Off dinner. Membership and FundRaising had tables for parents to join the Booster Club and to sign up to work concessions for Emily Hunter and the regular season. The Social Committee provided dinner. The Treasurer’s Report was presented. Scott provided both the budget and income statement for all parents to see. No questions were asked. David Hays, President, introduced all of the Board Members and welcomed everyone to Lamar Soccer. Kathy Dawson, Fundraising, also had tables set up with the new t-shirts for sale. Coach Gio also welcomed everyone and introduced each team/coach. She also reviewed the packet of information provided to the parents/girls. Each team then broke out into its own group/area to meet with the coach for any further information specific to that team. The meeting was over at 7:30pm. Lamar High School Girls Soccer Booster Club Present: David Hays, Ann Hays, Kathy Dawson, Paige Bick, Nona Flowers, Dawn Serman, Mary Shaw, Maureen Dondero, Cecily Rodriguez, Coach Giocondo David Hays called the meeting to order at 7:30 pm. Introductions were made by everyone present. Income Statements and budgets were handed out. We are in good shape to start the year. A discussion was held about changing our budget year to July 1-June 30. It is a good idea and should be pursued through the Administration to make sure we are compliant. Fund Raising:
Social:
PR:
Membership: Paige Bick will now handle membership due to the transfer of the previous parent Team Liaison: We still need this position to bring drinks for the girls to each game The preliminary Varsity schedule is already posted on the website. The group decided to set the Booster Club meeting for the year. The 3rd Wednesday of each month was decided upon. They will be at 7pm in room 1044. Lamar Girl’s Soccer Booster Club Minutes Attendees: Coach Gio, entire Board, and all parents of soccer players Tonight was the Soccer Banquet. Mike Keithley opened our meeting with a Welcome to all. Mike introduced the below changes to our Bylaws. A motion was made and seconded to approve the Bylaws. The following amendment was made last year and we will update on line: The Fund Raising Vice Chairman shall attend all meetings, organize and assist the Fund Raising Chairman in fundraising activities for the Booster Club, and any other occasional duties determined by the President. Need to add to the Fundraising position the following: Responsible for t-shirts and other items for sale, flower orders, home game and other concessions, Colonial Golf Tournament Concessions and other activities deemed appropriate to raise money for the activities of the club. Need to add to the Communications position the following: Includes getting the year-end video made. Leigh Dillhoff introduced the slate of new officers for the 08-09 year. Motions were made and seconded to approve the new Board members. New Board Members are: President – David Hays VP Membership – Kellie Bick Treasurer – Scott Mischnick Secretary – Ann Hays Social Chairman – Maureen Dondero, Nona Flowers, Paige Bick Fundraising – Kathy Dawson Fundraising Vice Chairman (Concessions) – Mary Shaw Public Relations/Communications – Dawn Serman, Cecily Rodriguez Team Liaison – Mark Wilkinson Meeting adjourned to enjoy the banquet. Lamar Girl’s Soccer Booster Club Minutes Attendees: Coach Gio, Mike Keithley, Mary Shaw, Leigh Dillhoff, and Pat Mikeworth Could not vote on anything tonight since we did not have a quorum. Sherrod offered us the opportunity to do the Dr. Pepper Concession stand at their field days May 1-2 and May 6 from 9a-12n and 12n-3p. We need to decide if we want to do this. Banquet is Monday, April 21 at 630pm at the AISD bldg on Arbrook. Please be there between 5p-515p if you want to help decorate. Big Apple Café is catering. Coach Gio will do the program. Memory books are at the printer and the video is in the process of being made. We will vote and update Bylaws at the next meeting when we can vote we will also vote on the new Board members for 08-09 school year. The following amendment was made last year and we will update on line: [Marker]The Fund Raising Chairman shall attend all meetings, organize and conduct fundraising activities for the Booster Club, and any other occasional duties determined by the President. The Fundraising Chairman will oversee the committee for Vikingfest. [Marker] The Fund Raising Vice Chairman shall attend all meetings, organize and assist the Fund Raising Chairman in fundraising activities for the Booster Club, and any other occasional duties determined by the President. Need to add to the Fundraising postion the following: Responsible for t-shirts and other items for sale, flower orders, home game and other concessions, Colonial Golf Tournament Concessions and other activities deemed appropriate to raise money for the activities of the club. Need to add to the Communications position the following: Includes getting the year-end video made. Meeting was adjorned. Lamar Girls Soccer Booster Club Meeting Attending: Bill T.;the Gaines; me, Scott; Mike K; Gio (small group) approved minutes Bill T; 2nd by Scott Spring flower sales were great. Over what we had budgeted. Concessions doing good as well. Colonial needs volunteers; spring break soccer camp cancelled, lack of participation. Banquet is 4/21; considering Sonny Bryans; Terry G suggested we contact a local business, David's BBQ. Team wants to invite "Jack" to banquet and booster club will cover meal cost. Memory book printing costs from company from last year will be about $800. Pat still checking pricing with another 2 companies to see if she can find lower cost. Tailgate event 6:00 on friday before game. Lamar Girls Soccer Booster Club Meeting Attendees: Coach Eddie, Kathy Dawson, Tracy Casto, Mike Keithley, Leigh Dillhoff, Terry Gaines, Teresa Gaines, Bill Ticknor, and Scott Mischnick Minutes from the January 16, 2008 meeting were approved. Membership Report/Bill Ticknor – We have one new Blue member. We have 25 Gold members and they will need copies of the video at the banquet. Treasurer/Budget Report/Scott Mischnick – We reviewed the income statement. Net Income - 3508.29 Fundraising/Kathy Dawson/Tracy Casto – Flower packets have been distributed to the girls. Orders need to get back to Coach Gio by March 7 and delivery for flowers will be March 29. Each girl needs to sell at least 10 flats. We really need everyone to volunteer for the Colonial Golf Tournament. We only have 10 people signed up so far. Please contact Kathy Dawson or Tracy Casto to sign up. Kathy686@gmail.com. Kathy Dawson had another great idea for a fundraiser. We are going to host a “Vikes in Training” Soccer Camp, for girls ages 6 – 12, over spring break since the girls have to practice during spring break anyway. More details to follow. Concessions – Concessions have turned out to be a great money maker. Many thanks to all that have made that happen. Social/Scott for Dianna Mischnick – Dianna and Kellie are working on the banquet. They have requested the date from Coach Gio. More details to follow. Communications – Varsity brochures look great! Many Thanks to Pat! Unfinished Business – N/A New Business – Scott Jones wants to do tailgate parties in the parking lot for the 800pm home games. Anyone game? President’s Report – Many Thanks to all our very generous volunteers! Minutes respectfully submitted by Leigh Dillhoff. Lamar Girls Soccer Booster Club Meeting Attendees: Coach Gio, Kathy Dawson, Tracy Casto, Pat Mikeworth, Mike Keithley, Leigh Dillhoff, Terry Gaines, Teresa Gaines, Bill Ticknor, Brent Weaver, Mark Wilkinson, and Scott Mischnick Minutes from the December 3, 2007 meeting were approved. Membership Report/Bill Ticknor – We added 11 Gold members and 3 Blue members at our kick-off meeting. That brings us to 25 Gold members and 9 Blue members, totaling 34 Booster Club members. It’s not too late to join the Booster Club. If you are interested, please contact Bill Ticknor rangert4@tx.rr.com . Treasurer/Budget Report/Scott Mischnick – We reviewed the income statement and our current balance is $9188.86. Terry Gaine’s company, First Rate, gave us a donation of $1000! Many Thanks! Want to make a donation to the Lamar Girls Soccer Booster Club? Please contact Coach Gio or Scott Mischnick kgiocond@aisd.net or smischnick@sbcglobal.net . We are behind on our membership budget but we have more than made up for it with concession sales. Many thanks to Kathy Dawson, Tracy Casto, and Mary Shaw for all your concession efforts! Fund Raising/Kathy Dawson/Tracy Casto – We have made a considerable amount of money with concession sales, over $2000 so far. We have 23 more games to go. Many thanks to Mary Shaw for organizing the concession schedule. We are currently trying to get in touch with the appropriate people in AISD to get permission to use the permanent concession facility. We need to consider making concessions a board member position next year. If you are interested in volunteering for this position next year, please contact Kathy Dawson kathy686@gmail.com . Barnes & Noble gift wrapping fund raiser raised $347. Next year we will just do the 2 weeks prior to Christmas. Flower Sales will begin shortly after Georgetown tournament. Coach Gio will hand out the forms to the girls and they need to turn orders back into Coach Gio by March 7. Flowers will be delivered at Lamar on March 29. Colonial is being handled by a different vendor this year so we are not sure what we will be selling/doing this year. More details to follow. Social Report/Dianna Mischnick per Scott Mischnick – Kick-off dinner was a great success. Many thanks to all of those that helped with set-up, serving, and clean-up. Also, many thanks to all those that volunteered for the Emily Hunter Tournament. Dianna and Kellie are working on the banquet plans. If you would like to help with the banquet, please contact Dianna Mischnick smischnick@sbcglobal.net . Public Relations/Jerry Roland – Jerry has been taking pictures at all the games. If you have been taking your own pictures, please forward on to Jerry to include in our video, memory book, etc. Also, if you host a team feed during district play, please be sure and take pictures and forward those on as well. Communications/Pat Mikeworth – Pat spoke to Cindy McCann re. the video. Cindy did the boys soccer video last year. Pat is still shopping around though. Pat is also taking care of the brochures and will have them ready by district games. Team Liaison/Mark Wilkinson – Drinks are going well for all the games. We are getting 3 new banners donated. 1 banner and the flag will remain in the Dr. Pepper concession stand for home games. Coach’s Report/Coach Gio – Many Thanks to all the volunteers for the Emily Hunter Tournament and concessions. All 3 teams have started the year extremely well. Varsity will be playing in the Plano tournament this weekend. They will be leaving school at 100pm on Friday and play at 3p and 8p. They will be back at Lamar around 11pm. Saturday’s game will be determined by how we do at the 800pm game Friday. Freshman/Sophomore Team will have a bi Feb 9 and Mar 6. Coach Gio will be sending info home with the girls on Monday to Varsity parents for the Georgetown Tournament. They will leave Thursday morning around 1000a-1015a. The girls will go to 1 st and 2 nd periods. The girls need to talk to their teachers to get their school work covered. They will be back on Saturday around 9p-930p. Coach Gio will have the Captains take care of the Team Feed schedule. Senior Night will be March 7. Coach Gio would like a sophomore or junior parent to volunteer to help her with Senior Night. Please contact Coach Gio if you would like to volunteer kgiocond@aisd.net. President’s Report/Mike Keithley – Many Thanks again to all our volunteers. Jan 29 is our first district game and we are ready with concessions, banners, flag, and Terry Gaines will be doing our announcements. Our next meeting will be Feb 13, 700pm, in Rm 1044. Meeting adjourned. Minutes respectfully submitted by Leigh Dillhoff. Lamar High School Girls Booster Club Meeting President/Mike Keithley kicked off the meeting with a welcome and introductions of the Booster Club board members. Minutes from the November 17, 2007 meeting were approved. Bill Ticknor/VP Membership solicited Booster Club memberships. Dianna Mischnick/Social encouraged everyone to sign up for concessions for the Emily Hunter Tournament. Kathy Dawson/Fundraising encouraged everyone to buy soccer t-shirts and to sign up for our home game concessions. Jerry Rowland/Public Relations asked for help with taking pictures and video for our memory books and end of year video. Pat Mikeworth/Communications asked everyone to submit items for the Viking Newsletter. She is also looking for alternatives for the production of our video. Please let Pat know if you know anyone that can edit/produce video. Mark Wilkinson/Team Liaison asked for 2 volunteers from each team to help with the banners and drinks/coolers. The Booster Club supplies the drinks for the teams. Please let Mark know if you would like to volunteer. Scott Mischnick/Treasurer reviewed our budget. The majority of our budget comes from our flower sales, Booster Club membership, spirit sales, and the Colonial. Our take from the Colonial is down due to the loss of the beer stand we had in previous years. That is why we are looking for other ways to raise money, ie. concessions, gift wrapping, etc. We need to raise enough money to supply $400 scholarships for our seniors. No new business. Mike Keithley closed the meeting by announcing our next meeting on Jan 16 at 700p in Rm 1044 at Lamar. He also asked that everyone check out our website at http://lamarsoccer.com to access our minutes, future meeting dates, Board member’s email addresses, schedules, etc. Meeting Adjourned. November 19, 2007 Attendees: Mike Keithley, Jerry Rowland, Pat Mikeworth, Tracy Casto, Scott Mischnick, Coach Gio, Mark Wilkinson, and Leigh Dillhoff Minutes of the October 15, 2007 meeting were approved. Treasurer Report – Scott reviewed the income statement. There was just a little activity from spirit sales and flower sales. Need to make an adjustment of $92 from flower sales to misc. income. Fundraising – Tracy reviewed our Barnes & Noble fundraiser. We need one more volunteer for Friday, November 23 from 6p-10p or we have to give up the spot to another organization. We also need to fill 3 other spots. Please contact Tracy for details. The table for the gift wrapping will be on the right when you walk into Barnes & Noble. Barnes & Noble will provide the paper, tape, and scissors. Volunteers need to bring a donation jar, bows, and ribbons. Please wear a Lamar shirt and maybe even a Santa hat. Barnes & Noble will make an announcement every 30 minutes re. the free gift wrapping. When you have completed your shift, collect your donations and forward to Tracy Casto or Kathy Dawson. Kick-off Meeting – December 3, 2007 at 630p. Invitations will include a request for donations for our concession stand for the tournament in January. Dianna will send invites to school and Gio will distribute both hard copy and soft copy. We will have shirts to sell at the meeting. We will have tables set up for ticket sales, volunteer table for the Colonial and Emily Hunter Tournament, membership, and Coach’s table. Dinner will be Italian fare with ice tea, lemonade, and water. Board members need to arrive by 530p to help set up. Kelly Bick is in charge of decorations. Please contact Dianna Mischnick if you would like to volunteer to help. Public Relations – Jerry Rowland will be taking pictures at the Kick-off Meeting for use in Memory Book and video. Communications – Pat reported that we got an article in the November newsletter. She is also working on the brochures. Pat is looking for options on people that can produce the video. If you have any contacts, please let Pat know. Team Liaison – Mark reported that all equipment is accounted for. He will be seeking volunteers from each team at the Kick-off meeting to handle banners and drinks at games. We will be purchasing drinks through the activity fund. Budget – Year end is May 31. We hope to have more income from Membership after the Kick-off Meeting. Leigh Dillhoff made a motion to make a $100 donation to Project Celebration. The motion was seconded and approved. Coach’s Report – Gio reported that the girls are really working hard on their grades and doing a great job. She said we have 3 really good teams and it’s going to be a fantastic year! We still have to get approval to use the concession stand. Gio will send home a packet with the girls on Friday announcing all the tournament schedules, practice schedules, Ropes Course permission slips, etc. All schedules are also posted on the website. The girls will be practicing Dec 4 – 18. They will be off Dec 19 – Jan 1. They will have practice on Jan 2 with the first scrimmage on Jan 4. Please feel free to contact Gio with any questions or concerns you might have about the soccer season. President’s Report – Mike encouraged all Board members to come early to the Kick-off meeting to help set up. He also expressed his desire for us to support all 3 teams and to make new members feel welcome. Gio requested that we change the remaining Booster Club meetings since they are on Monday nights and we have JV games on Monday nights. Mike announced the following meeting dates at 700pm in Rm 1044: Wednesday, Jan 16 Wednesday, Feb 13 Wednesday, Mar 12 Wednesday, Apr 16 Meeting adjourned. Monday, Oct. 15, 2007 Attending: Mike Keithly, Kathy Dawson, Tracy Casto, Pat Mikeworth, Bill Ticknor, Dianna Mischnick, Coach Gio, Ann Hays and Beverly Garner APPROVAL OF MINUTES Minutes of the Sept. 24, 2007, meeting were approved with a change: Add Tracy Casto as attending. Bill made the motion; Pat made the second. COMMITTEE REPORTS FUNDRAISING T-shirt sales Flowers Gift-wrapping Action items: Tracy will send the schedule to Gio, who will give it to her soccer students. Gio will give Tracy names and phone numbers of soccer parents. Concessions Action items: Gio will check to see if we can use the concession area at Lamar. Dianna will have a Concessions Sign-up sheet at the 12/07 kick-off meeting. Kathy and Tracy will make a list of concession items that need to be donated. Dianna will add the sign-up list to the kick-off flyer. Girls can bring the items to the kick-off. TREASURER SOCIAL Action item: Gio will see if we can give away a soccer season pass, even if it’s not tied to a raffle. COMMUNICATIONS PUBLIC RELATIONS TEAM LIAISON MEMBERSHIP BUDGET UNFINISHED BUSINESS Action item: Gio to email Bill about who’s in charge of the LSAC. NEW BUSINESS COACH’S REPORT PRESIDENT’S REPORT ADJOURNMENT September 24 Attendees: M. Keithley, K Bick, J Rowland, B Ticknor, P Mikeworth, M Wilkerson, S&D Mischnick, Gio, K Dawson and T Casto Minutes: Motion by Scott, 2nd. by Rowland approved as written Membership: 20 total members, 14 gold, 6 blue. Gio to send membership form home with girls in next few days to encourage more memberships. Treasurer: S Mishnick presented the 9/14 income statement (sorry didn't grab a copy) Fundraiser: Flower orders due friday. Need to push sales. K Dawson to verify with K Stanfield if we can sell flowers and t shirts at friday night football game and will ask for volunteers if we are able. Social: Kick off meeting Dec 3. 6:30 - 8:30 cafeteria. Dianna will check on catering from a couple sources. December meeting will be moved to combine. Dianna will send out e-mail for volunteers to help with set up/decorating if necessary. Public relations: J Rowland verified that he should look for 3 photographers, 1 for each team. Will check for volunteers at Kick off meeting. Communications: Briefly discussed doing team brochures again. Will need sponsors. M Keithley says his company may be able to help and Mischnicks indicate realtor who sponsored last year would probably be interested again. Discussed team booklets for Banquet. Will review later to determine if we will do books for all teams this year. Last year was exception since so many Juniors were on JV. Briefly discussed video for banquet. Pat requested if anyone knew someone who did this sort of thing to get her their name. Mischnicks indicated person who did last years would probably be interested in doing again. Team Liaison: Mark has located all coolers and banners he thinks and will organize more as season approaches. Budget: Adjusted budget: Membership down by $500; Activity fund down $2000 (no uniform purchases this year); added 1 $200 scholarship. Budget approved as adjusted. B Ticknor moved, P Mikeworth seconded. Passed with changes. Lots of discussion on additional ways to add income. Looking for donations for Emily Hunter concessions. Kathy Dawson to coordinate. Will watch budget to make determination on Georgetown trip. New Business: None Coach's report: Teams looking good if we can avoid further injuries. Becci down with possible ACL and Becca W with deep tissue bruising on shin. All teams will have Cravens as home field this year. Unfinished business: Gio said she can purchase drinks at Sam's/Costco on schools tax ID. Booster club will have to write a check to Activity fund and she will pay Sam's/Costco from Activity fund. She and Mark will coordinate as season approaches. Kathy will look into Sonic day for fall and one for spring. Bill will determine if we can establish our own TIN and pursue an opportunity thru Kroger for alternate fundraising opportunity with pre-paid Kroger cards. Still discussing concessions during season. Next meeting October 15 @ 7:00 pm Meeting adjourned about 8:20 pm Monday, August 20, 2007 Attendees: Mark Keithley, Bill Ticknor, Dianna Mischnick, Kathy Dawson, Tracy Casto, Pat Mikeworth, Mark and Val Wilkinson, Leigh Dillhoff, Coach Gio Mike Keithley opened the meeting with introductions and the following updates. Freshman, JV, and Varsity schedules are now on-line at www.lamarsoccer.com. Our Booster Club meeting schedule will be as follows: September 17 January 14 October 15 February 11 November 19 March 10 December 3 April 14 All meetings will be at Lamar in Rm 1044 at 7:00pm unless otherwise announced. All minutes will be posted on the website after the meetings. Bill Ticknor presented the minutes from the meeting of April 11, 2007, for approval. A motion was made and seconded to approve the minutes. The minutes from April 11, 2007 were approved. Bill also brought us up to date on our membership. We have 3 official members so far. We need to get everyone to sign up for the Booster Club. Anyone can be a member of the Booster Club, ie. Grandparents, Aunts, Uncles, etc. We will recruit members at Viking Fest, August 29th and at our December kick-off meeting which is tentatively December 3 rd in the Lamar cafeteria. Dianna Mischnick is also looking for volunteers to help with the kick-off meeting. Everyone also needs to sign up to be an approved AISD volunteer. The form can be found on the AISD website at www.aisd.net . Dianna Mischnick gave us our Treasurers report. We are up to date and approved through May 2007. We made approximately $2500 at the Colonial. We will review our June, July, and August income statement and approve the budget at our September 17, 2007 meeting. Kathy Dawson and Tracy Casto discussed our fundraising initiatives. We will have shirts to sell at VikingFest, August 26, 2007 630p-830p. We have 2 new designs and they will sell for $15.00. Cost for the shirt is $6.50 netting a profit of $8.50 per shirt. We have several vintage shirts on hand that will sell at a discount, ie. buy 2 regular price shirts and get a vintage shirt for $5.00. Kathy and Tracy are looking for other fundraising ideas. Some of the ideas we discussed are:
Kathy will speak to Kathy Stanfield to find out more about what we can/cannot do. Please email Kathy and Tracy with any other fundraising ideas… Kathy686@gmail.comtracy@dallas-cms.org Gio gave us a Colonial update. Gio will talk to Tom about getting our old booth back so we can sell breakfast burritos, fajitas, and beverages again. Pat Mikeworth gave an update on Communications. She was able to get an article in the end of year Viking Newsletter announcing all the soccer awards. An article will also go into the next Viking Newsletter. The deadline is September 7 th. Team Liaison/Mark Wilkinson gave us an update on the banners and drinks for each game. Mark will also recruit Team Liaisons for Freshman and JV teams. We discussed buying the drinks tax-free ahead of time. All coolers are accounted for. We are missing 1 banner. We may need to get some banners made. Mark will look into this. Unfinished Business: Bill Ticknor said we needed to officially vote Mark Wilkinson to the Team Liaison position and Tracy Casto to the Co-Fundraising position. A motion was made and seconded to approve both positions. The motion passed. We also needed to approve the new bylaw on scholarships. The following clause was added to the bylaws after a motion was made and seconded and approved: “Each graduating Senior shall receive a scholarship of $100.00 for each year that she participated on a Lamar Girls Soccer team. The budget adopted by the Board shall provide for and make available the funds necessary to cover the expense of such scholarships at the end of the calendar year. A graduating Senior must claim her scholarship within one year from the date of her graduation”. Allocation and budgeting of funds is done by Lamar’s bookkeeper, Glenda Penn. The girls must request the scholarship and Coach Gio has the forms. Coaches Report: Coach Gio is looking forward to another great season. All the schedules are on the www.lamarsoccer.com website. We will have scrimmages Jan 4 th or 5 th against Fossil Ridge. Spring Break games will be spur of the moment this year since spring break is on a different week this year. Mike Keithley closed the meeting. The club meeting of August 20, 2007 was adjourned. April 11, 2007 The April Booster Club meeting was held in conjunction with the Soccer Banquet at the AISD Professional Development Center. The meeting was attended by all of the officers and coaches. March 28, 2007
3.03 Dues[Marker] The Board of the Lamar Girls Soccer Booster Club will from time to time establish annual membership dues. Dues so established will be due and payable when members join the Lamar Girls Soccer Booster Club. The term of membership will be for the calendar year of the club from June 1 to May 31. Members may be admitted at any time during the year. No dues will be assessed to Honorary Members. 4.02 Board Officers: The Officers will be President, Vice President, Treasurer, Secretary, Social Chairman, Fund Raising Chairman, Fund Raising Vice Chairman, Public Relations Chairman, Communications Chairman, and Team Liaison. Only Active Members who have been approved as a volunteer by the Arlington Independent School District may hold a position as an Officer. Active Members may be elected as an Officer but must apply for and receive approval as a volunteer before they take office or assume any responsibilities as an Officer. 4.03 Job Descriptions: The President shall attend all meetings and preside over all general and board of director meetings, maintain a line of communication between the coaches, parents, students and administration, serve as the ex-officio member on all committees, prepare the agenda for each business meeting, and co-sign checks with the Treasurer. It shall be the specific duty of the President to handle or assign the committee chairperson to all events needed. The President shall act as the official representative of the Booster Club at the meetings of all other Boards and organizations or shall designate another Board member to act as the official representative of the Booster Club. ************** 5. Funds The Board shall have control and management of the funds, property, and business affairs of the organization. Funds of the organization shall be deposited in an interest-bearing checking account. The funds shall be withdrawn from the bank with which they are deposited by the signature of two (2) of the designated officers. There shall be three (3) officers capable of signing checks. These are the Treasurer, President, and Vice-President. All funds shall be disbursed in accordance with the approved Budget or upon approval of the majority vote of the Board. Expenditures may not exceed the budgeted amount without prior approval of the Board. Funds disbursed in payment of items appearing in the approved Budget do not require prior approval by the Board. For all items appearing in the approved Budget and all payments approved by the Board, the Treasurer is authorized to issue funds to cover the full cost of such items. A motion was made and seconded to adopt the amendments and the
motion passed on a unanimous vote. February 21, 2007 The February 21, 2007 Booster Club meeting was called
to order by Joe Wolff at 7:00 p.m. The meeting was attended
by officers and members of the club and Coach Giocondo.
The December Booster Club meeting was held along with
the meet the players night at Lamar High School. The meeting
was attended by officers of the Booster Club, the Coaches of the
Lamar Girl’s Soccer Teams, players, parents and others. October 11, 2006 The October Booster Club meeting was attended by
officers of the Booster Club, Coach Giocondo and others. September 13, 2006 The September Booster Club meeting was attended by
officers of the Booster Club, Coach Giocondo and others. August 3, 2006 The August Booster Club meeting was held at Dickey’s
BBQ. The meeting was attended by the Joe Wolff, Janie Lund,
Pat Mikeworth, Allison Keithley, Mike Keithley, Julie Douglas, Scott
Mischnick, Dianna Mischnick, Coach Kay Giocondo. Joe Wolff
called the meeting to order. April 24, 2006 The April Booster Club meeting was held in conjunction with the Soccer Banquet at the AISD Professional Development Center. The meeting was attended by all of the officers and coaches. Joe Wolff opened the meeting with a brief review of the very successful season by all of the teams. Nancy Hoyle and Alison Keithley were introduced to give a review of fund raising activities Nancy provided a break down of the amount received from the Spring Flower sales. Alison provided information on the upcoming Colonial Golf Tournament and requested additional volunteers to work the tournament. Pat Mikeworth gave a brief overview of the Club’s finances. The club is very sound financially and the upcoming Colonial Tournament should provided sufficient funds to start the next season. Bill Ticknor presented the Minutes from the meeting of March 9, 2006, for approval. A motion was made and seconded to approve the minutes from the last meeting. The minutes from March 9, 2006, were approved. The list of volunteers nominated to the 2006-2007 Board was read. The floor was opened for additional nominations. Vonnie Butler was nominated to the Fund Raising Committee. A motion was made and seconded to accept all of the nominations. The nominations were approved and the officers for 2006-2007 were elected. The officers for the upcoming year are: President – Joe Wolff Joe Wolff closed the meeting. The club meeting of April 24, 2006 was adjourned. March 9, 2006 The March Booster Club meeting was attended by Joe
Wolf, Coach Giocondo, club officers and others. Joe Wolff
called the meeting to order. December 5, 2005 The December Booster Club meeting was held in conjunction with the Meet the Teams event in the Lamar Cafeteria on Monday, December 5. Thanks to the efforts of Michelle Provence and everyone who assisted her, the event was a great success. Thanks also to Spring Creek Barbecue for catering the event. The event was attended by the Coaches, Players, all of the club officers and many others. Joe Wolff called the meeting to order. The minutes from the November meeting were available for review by the members and attendees. A motion was made and seconded to accept the November minutes. The motion passed. Janie Lund reported on membership efforts. Janie explained the level of memberships available. A request was made for all parents to join as members to support the teams. Nancy Hoyle reported on fundraising. The Fall Flower sale and Viking Fest were a huge success. Thanks to all of the volunteers that helped out at both activities. Nancy went over future events that will be held to raise additional funds during the year. Pat Mikeworth provided a brief description of the clubs financial status. The booster club is very strong financially and should have sufficient funds available to meet the club’s budget and provide all of the proposed support to the team in the coming year. Steve McNeill went over coordination of season events between the Coaches and Booster Club. A request was made for volunteers to assist in coordinating activities at games. Michelle Provence and Coach Giocondo went over the upcoming Fish Bowl Tournament on January 12-14. The nature and extent of this event was discussed. A request was made for the numerous volunteers that will be required to make this tournament a success. Michelle emphasized that all volunteers must be approved by AISD and she requested that all potential volunteers submit for approval as soon as possible. Old business was discussed. The windbreaks have been repaired and upgraded and will be available for the beginning of the season. Advertising will be sold for the windbreaks. Joe provided information on pricing and availability of ads on the windbreaks. New business was discussed. Joe and Nancy described the “Spirit and Sportsmanship” theme for the season. Nancy introduced the new banners that will be displayed at all Varsity games. A request was made that all parents support the team in displaying good sportsmanship at all events. Coach Giocondo introduced the 2006 Girls Soccer Teams. The Varsity team has numerous returning players and it should be a great season. The next meeting of the Lamar Girl’s Soccer Booster Club will be in January, 2005; date and time to be announced. November 8, 2005 The November Booster Club meeting was attended by Joe Wolf, Coach Giocondo, club officers and others. Joe Wolff called the meeting to order. The minutes from the September meeting were reviewed and read. A motion was made and seconded to accept the minutes. The motion passed. Nancy Hoyle reported on fundraising. The Fall Flower sale was a success. Thanks to all of the volunteers that helped out. The next fund raising event will be sale of spirit items at the “Meet the Players” get together in December. Once the season starts, volunteers will be needed to help out with concessions. Janie Lund reported on membership. Several new members have joined since the start of school. The major membership drive will start at “Meet the Players”. Members joining at the $75.00 level will receive recognition in the Soccer Banquet Program, reserved seating at the banquet, and a Team DVD. Pat Mikeworth presented the treasurer’s report. The booster club is very strong financially and should have sufficient funds available to meet the club’s budget and provide all of the proposed support to the team in the coming year. Additional funds were raised by the recent flower sale. Sharing of photos for the Team Scrap Book was discussed. Pricing of a new larger flag was discussed. Michelle Provence and Jeff Provence discussed plans for the “Meet the Players” event. “Meet the Players” will be on Monday, December 5, 7:00 p.m., in the Lamar cafeteria. Jeff provided his research on different options for meals. A motion was made and seconded to have the event catered by Spring Creek Barbecue. The motion passed. The January, Fish Bowl Tournament was discussed. A request for volunteers for this tournament will be made at “Meet the Players”. Plans for the Soccer Banquet were discussed. The target date of April 27 was chosen for the banquet. It was suggested that the Arlington Professional Development Center should be rented for the banquet. A motion was made and seconded to rent this facility. The motion passed. Old business was discussed. The new wheels for the windbreaks have been installed. A new storage area has been designated for use. Additional bracing for the windbreaks will be installed before the beginning of the season. Advertising will be sold for the windbreaks. The next meeting of the Lamar Girl’s Soccer Booster Club
will be at “Meet the Players” on Monday, December 5,
2005, 7:00 p.m., in the Lamar cafeteria. September 19, 2005 A meeting of the Lamar Girl’s Soccer Booster
Club was held on September 19. Joe Wolff, Coach Giocondo,
club officers and others, attended the meeting. Joe Wolff
called the meeting to order.
Nancy Hoyle reported on fundraising. Viking Fest helped to raise additional funds for the booster club. Thanks to all of the volunteers that helped to make it a success. Allison Keithley presented the report of the audit committee. In response to deficiencies noted by the audit committee, recommendations were made to correct the problems and to safe guard against future errors. The recommendations of the audit committee were discussed. A motion was made and seconded to adopt the recommendations. The report and recommendations of the audit committee were approved. Pat Mikeworth presented the financial report. The booster club is very strong financially and should have sufficient funds available to meet the club’s budget and provide all of the proposed support to the team in the coming year. Proposals were discussed for new procedures for check signing. Janie Lund discussed club membership. Coach Giocondo will be sending a membership form home with all of the girls. It was proposed that a membership table be set up at the December Kickoff party. The Kickoff party is tentatively scheduled for Monday, December 5, but is subject to the availability of the school cafeteria. The minutes from the last meeting were reviewed by those present. A motion was made and seconded to adopt the minutes from the last meeting and the minutes were approved. Application and approval as a volunteer by AISD was discussed. All board members must be approved as volunteers through AISD. In addition, any person working with the students, through the concession stands or at tournaments, must be an approved volunteer. Old business was discussed. Joe has procured new wheels for the windbreaks. The new wheels are lower and will not go flat. This should improve the durability of the windbreaks. The floor was opened for new business. A proposal was made to move the meeting times to 7:30 p.m. The proposal was approved. A motion was made, seconded and approved to adjourn the meeting. The next meeting of the Lamar Girl’s Soccer Booster Club will be Monday, October 17, 2005, 7:30 p.m., in building T-3. August 2, 2005 The meeting was called to order at 7:30 p.m. Among those in attendance were: Coach Giocondo, Soccer Booster Club Officers, Reggie & Beverly Garner, Amy Drake, Fritz Connally, Leigh Dillhoff and others. Booster Club President, Joe Wolff, opened the meeting by introducing all of the officers for 2005-2006. The minutes from the last meeting were offered for approval. A motion to approve the minutes was made and seconded. The minutes were approved. The meeting was turned over to Nancy Hoyle for updates on fund raising. The Colonial Golf Tournament was a huge success. Thanks to everyone that volunteered. Nancy presented plans for Vikingfest. Vikingfest is Friday, August 19, 6:30-8:30 p.m. The Booster Club will have spirit items and a new t-shirt for sale at this event. Nancy is planning on Fall flower sales also. Everyone is encouraged to come out and support the Girls Soccer Booster Club. Joe presented the Treasurer’s Report and a proposed budget for the coming year. The Girls Booster Club is financially strong and anticipates that it will be able to meet its proposed budget and all of its obligations for the coming year. The financial stability of the Club is due to the efforts of all of the volunteers that helped to make the Spring Flower Sales and the Colonial Golf tournament a huge success. Joe went over the items in the proposed budget. Based on the Club’s financial ability, it was proposed that drinks be provided for all of the teams after every game, tournament meals be provided, and a charter bus be provided for travel to the Georgetown Tournament. It was also proposed that the Club fund repairs to the windbreaks, arrange for storage and security of the windbreaks, and update and replace some of the teams uniforms and warm-ups. A motion was made and seconded to accept the proposed budget. The budget was approved. Janie Lund discussed the membership drive for the coming year. The different levels of membership were discussed. It was suggested that the Gold level membership should be considered a family membership. In discussing membership, the issue of volunteer’s was also raised. Every person that works with the players, coaches or any aspect of school property, including concessions, should be on the AISD approved list of volunteers. Anyone that plans on assisting the Club in its school activities this year is encouraged to complete an application for approval as soon as possible. An online application can be found at the following web address: http://www.arlington.k12.tx.us/departments/communityprog/index.aspx . Joe opened the floor for discussion of old business. There are still some outstanding Graduate Scholarships from the past year. These players and parents should contact the Club for further information. An audit is pending for the Club’s 04-05 finances. This audit should be completed soon. The current procedure for approval and issuing of checks was discussed. A suggestion was made that the current system should be reviewed and proposals made for updating the current system. Nancy Hoyle, Alison Keithley, Pat Mikeworth and Janie Lund will coordinate this review and make suggestions for updating the system. Joe opened the floor for discussion of new business. Coach Giocondo passed out the 2006 schedule. It will be available soon on the Club web site. One exciting note to the upcoming schedule; the schedule in its current form allows the girls to be off March 14 thru March 19, during the week of Spring Break. This time off is completely dependent on the cooperation of Mother Nature; if a game is cancelled due to weather, it may have to be rescheduled during this break. After school workouts will start November 28. The first day of practice will be January 2. At the end of discussion of all business, the meeting was adjourned. The next meeting of the Lamar Girl’s Soccer Booster Club will be on Monday, September 12, 7:00 p.m., in Room #T-3. Everyone is invited to attend and participate. May 10, 2005 The meeting was called to order at 7:00 p.m. Among those in attendance were; Coach Giocondo, Coach Edwards, all of the Soccer Booster Club Officers, Mindy Connally, Linton Checka and others. Due to the recent turn over of officers and the fact that the previous meeting was held in conjunction with the Soccer Banquet, the minutes of the previous meeting were passed over and those present proceeded to address the current business before the Booster Club. The first order of business was the Colonial Golf Tournament fund raiser. Nancy Hoyle gave a report on the fund raiser. The Booster Club participation in this event will begin during the Pro-Am on Wednesday, May 18 and extend through the end of the tournament on Sunday, May 22. The Booster Club has committed to running a Mexican Food/Beverage Booth in the Patron’s Corral near the 10th Tee. In addition, the Booster Club may be assigned a Beer Stand outside the Patron’s Corral near the putting greens across from the 10th Tee. If we can staff this additional booth and it is made available to the Club, it would represent a significant revenue source for our Club. Every member and parent is encouraged to contact Nancy Hoyle to offer their time to staff this additional booth. The next order of business was the 2005-2006 Soccer Booster Club Budget. Joe Wolf reviewed with the members last years budget, asked for projections from some past officers and made proposals for next years budget. Next year’s budget must be presented in a final form by August, 2005. The changes to the 05-06 budget included the following: repair, improvement and storage of the wind screens; after game drinks for all teams; transportation and lodging for the Georgetown Tournament; meals for all teams during tournament play; embroidery of uniforms; and Senior Scholarships. An Audit Committee was appointed to review the past years budget and Club accounting and make recommendations. The committee members will be Allison Keithley, Mindy Connally, and Pat Mikeworth. A motion was made, seconded and approved to create two (2) levels of Booster Club Membership; a $25 level and a $75 level. The $75 level would provide enhanced benefits to members at this level. Future events were discussed. The Coaches announced that ninety-six (96) 8th Grade Students had signed up for participation in the Soccer Program. The first day of school for the 05-06 School Year will be August 15. Viking Fest will be held on August 19, 2005. At the end of discussion of all business, the meeting was adjourned. The next meeting of the Lamar Girl’s Soccer Booster Club will be on Tuesday, August 2, 2005, at Dickey’s Barbecue located at 1801 Ballpark Way, intersection of Ballpark Way and Lamar. The meeting will begin at 7:00 p.m. and a room has been reserved for the meeting. Everyone is invited to attend and participate. April 14, 2005 The April Booster Club meeting was held in conjunction with the Soccer Banquet. The Banquet was held at Lamar Baptist Church and the attendance was wonderful. The Booster Club would like to extend its warm appreciation to Lamar Baptist Church for allowing the use of its facilities. The Booster Club would like to give a very big Thank You to Joe Gallant and New York Deli for providing the great meal at the Soccer Banquet. At the banquet, Joe announced that if anyone connected with Lamar Girls Soccer uses New York Deli for its catering needs, a donation will be made to the Soccer Booster Club. Please pass this along to anyone planning an end of school year function. Before the awards ceremony, the meeting was called to order for a brief review and update on Booster Club activities including the Flower Sale and Colonial Golf Tournament. The slate of officer nominations for school year 2005-2006 was presented. The floor was opened for additional nominations but none were made. The proposed slate of officer nominations was seconded and a vote was taken. The following officers were approved by a majority vote of those present: President Joe Wolf Following the approval of next year’s officers, the meeting was closed. Congratulations to all of the Seniors and our fondest wishes go with them for the future. March 9, 2005 Those present at the current meeting were: Coach Giocondo, Kira Bauman, Jose Checka,Joe Wolff, Steve McNeil, Nancy Hoyle, Pat Mikeworth,Doug Mikeworth, Janie Lund, Dawn Anagnostis, Linton Checka, Jack Heizelman and Karen Donnelly. The meeting was called to order at 7:02 pm by President Kira Bauman at Lamar High School. The minutes of the previous meeting were reviewed and had been posted on the Soccer Website . A motion to accept the minutes was made by Janie Lund and was seconded by Linton Checka. Minutes were accepted as submitted. Linton Checka reported on plans for the April 14th
Booster Club Banquet at Lamar Baptist Church.Linton has a committee
of six people to help with the banquet. They will begin decorating
at 5:00 pm. Joe Gallant will be the caterer for the event. The price
for a guest dinner is $10.00 while the booster club covers the cost
of each player’s meal. Nancy Hoyle reported about current fundraising efforts. The deadline for ordering spring flowers is March 23rd; delivery date is April 23rd. It would be helpful to have the email addresses for people who have bought flowers regularly from the booster club and who may want to continue supporting girls soccer in the future. The Colonial Golf tournament is May 16-22nd. A form will be circulated to sign up to volunteer to work for a full day. Each volunteer will receive a parking pass and an admission pass. Our stand will be the Mia Mexico concession in the food court area. Monday and Tuesday are the 2 lightest days. The hours for Wednesday through Sunday are 7- 6:00 pm. This single event provides over $5,000.00 of support for the girls. Kira Bauman appointed a nominating committee to present the slate of officers for the booster club 2005-2006. Those serving on the committee are Karen Donnelly, Nancy Hoyle and Janie Lund. The new officers will be presented at the banquet. At this time the following individuals have accepted nominations to serve on the board next year and the nominating committee will submit the slate of officers for a vote on April 14, 2005. President Joe Wolff Coach Gio reported that the coaches will attend a
coaching clinic on April 23 and 24th. $125.00 per coach is the entrance
fee. Each senior will be eligible for a scholarship based on her
years of participation in the soccer program. Coach Gio will have
the seniors complete an application for the scholarship. Coach Gio
expressed a need to purchase wheels to move the soccer goals when
necessary. Two sets of wheels are needed at a cost of $350.00 per
set. A motion was made by Nancy Hoyle to donate $700.00 to the soccer
activity fund to purchase the wheels. A second was made by Steve
McNeil. The motion passed. There was further discussion about whether fundraising efforts exceed the needs of the organization. The primary fundraiser is the Colonial and since this single source produces a lot of income it should be continued. There was discussion about changing the levels of membership to obtain more families participating in the booster club. Currently there are 16 members at the gold membership level and 13 at the blue level. Membership in the booster club produces $1700. At the May Booster Club meeting the budget will be reviewed for next year and further discussion of fundraising needs will be discussed. Respectfully submitted, Karen L. Donnelly February 22, 2005 The meeting was called to order at 7:02 pm by President Kira Bauman at Lamar High School. The minutes of the previous meeting were reviewed. A motion to accept the minutes was made by Jack Heizelman and it was seconded by Pat Mikeworth. Minutes were accepted as submitted. Membership report was made by Kira Bauman in the absence of Dawn Anagnostis. All interested in membership in the Booster Club are encouraged to contact either Dawn or Kira. Treasurer’s report was made by Joe Wolff. The club is in good financial standing with income from fund raising. Approximately $450.was made at the home tournament from the sale of concessions. A financial statement was submitted at this time. Expenses relating to senior scholarship awards are anticipated to be near $1800 for graduating seniors who have participated in the soccer program. Additional expenses are expected for the Award Banquet in April and senior night, March 22, 2005. There was discussion about the wind breaks purchased last year
by the Booster Club and donated to LHS. They are broken due to strong
wind separating the plastic from the metal frame. At this time they
are not usable. Kira will speak with Principal Jimmy Jones to further
discuss this issue Senior Night is the last home game in the regular district play.
It is scheduled for March 22. Allison Wolff has volunteered to help
with organization for the event. Senior players and their parents
will be recognized prior to the game. President - vacancy Vice President of Membership - vacancy Secretary - vacancy Treasurer possible - vacancy Social Chairperson - vacancy Fundraising Chairperson - Nancy Hoyle Public Relations - Kent Rassmussen Team Liason - vacancy Historian - Glynnis Zavarelli Coach Gio spoke to the club about the season and talent of players and noted we are already half way through the season. The district record is 3-2 for the Freshman/Soph team, 3-2-1 for the JV team and 4-1-1 for the Varsity team. There were questions about the availability of linesmen and referees to cover all the games. The schedule of games was arranged with availability of adequate referee staff in mind. The meeting was adjourned at 7:56 pm. The next meeting is scheduled for March 9th. Respectfully submitted, Karen L. Donnelly December 4, 2004 The December Kick Off Luncheon meeting was called to order at 1:00 p.m. by Kira Bauman, President. Since the purpose of the meeting was more of a social nature the business portion of the meeting was limited. The minutes of the previous meeting were reviewed by Karen Donnelly, Secretary. A motion and a second were made to accept the minutes as written. Acceptance prevailed by a majority vote. A brief review of the membership committee was presented by Dawn Anagnostis, Membership Chairperson. Funding raising efforts were reviewed by Nancy Hoyle, Fundraising Co-chairperson. A brief statement was made by Joe Wolfe, Treasurer. Thanks were extended to all those who helped organize and furnish food for the luncheon event, particularly Linton Checka, Social Chairperson. The teams were introduced by Coach Giocondo. Girls were assigned to the Varsity, Junior Varsity, Freshman-Sophomore team and the Developmental team. Coach is pleased with the progress made by the girls during the fall and is looking for opportunities to allow more girls experience in game play. Coach Giocondo introduced the JV coach as Cheryl Edwards and the Freshman-Sophomore coach as Kate Wood. Upon completion of the luncheon all were invited to the field for a parent-student soccer game. Meeting was adjourned. Respectfully submitted, Karen L. Donnelly November 9, 2004 In attendance: Kira Bauman, Diane Kemper, Linton Checka, Jose Checka, Mark Wilkinson, Valerie Wilkinson, Jesse Villarreal Karen Donnelly, Ellen Boyer, L.A. Fulmer, Kent Rasmussen, Jack Heizelman and Coach Gio. The meeting was called to order at 7:00 pm by President Kira Bauman The minutes of the September Booster Club meeting were read by Secretary Karen Donnelly. Two revisions to the minutes were made: 1. an explanation of why Nancy Holye was acting as treasurer was requested; 2. when the booster club membership applications will be sent out was clarified. A motion was made by Linton Check and seconded by Jose Check to accept the minutes as amended. Motion to accept the minutes passed. Minutes will be posted on the web site. President Bauman reviewed a letter to all soccer families to invite them to join the Soccer Booster Club. This letter was sent to all families currently on the Booster Club emailing list. Linton Checka reported on the plans underway for the December 4th Kick Off Pizza party at Lamar. Last year 150 people attended. The teams will be introduced at this time by Coach Gio. Free pizza will be provided by the Booster Club. Linton said she will be contacting Booster Club members to donate drinks for the event. Ice chests will also be needed to hold the drinks. Ellen Boyle reported on the success of the fall fundraising efforts and commended Coach Gio and Nancy Hoyle for motivating the girls to be superb salespeople. The top sellers among the girls were Lauren Boughton and Elise Rasmussen There was discussion about offering concessions during the Emily Hunter Shootout Tournament on January 13, 14 and 15th, 2005. Jose Checka volunteered to explore the costs involved in selling hot drinks like coffee and hot chocolate. He will advise the Booster Club at the next meeting. The windbreaks will be used for home games. Storage of the breaks is still a concern and Coach Gio will discuss this with Mr. Jones, principal. There was discussion about items needed by the girl’s soccer team. Coach Gio plans to purchase under armor for the sophomore/freshman and the junior varsity teams. Upgrading the goals was also discussed. Linton Checka made a motion to add $800.00 to the 2004-2005 budget. Motion was seconded by Karen Donnelly. This motion was passed unanimously. Coach Gio reported on upcoming dates affecting the players. After school workouts begin November 29th from 3:00 to 5:00 p.m.. The last day of practice prior to the winter break is December 17th and the workout schedule resumes on January 3rd, 2005. Soccer practice will occur during the President’s Day weekend. Coach Gio reported that the soccer classes began with 105 players and now 98 girls are enrolled. She plans to have 16 girls on Varsity, 18-22 girls on Junior Varsity and 22 players on the Freshman/Sophmore team. The girls not assigned to a team will have the opportunity to continue in the developmental soccer program and will have scrimmages on Saturday in February. Coach Gio has seen good improvement in these players but many do not have experience playing in games. The Saturday scrimmages will offer these players real game experience. Linton Checka made a motion to adjourn the meeting; Valerie Wilkinson seconded the motion. The meeting was adjourned at 8:12 p.m. Submitted,
September
2004
In attendance: Kira Bauman, Dawn Anagnostis, Jim Anagnostis , Linton Checka, Jose Checka, Nancy Hoyle, Karen Donnelly, Bill Bauman, Glynis Zavarelli, Allison Wolfe and Coach Gio. The meeting was called to order at 7:00 pm by President Kira Bauman Minutes of the May Booster Club meeting were reviewed. A motion was made and seconded to accept the minutes of the previous meeting. The agenda for this evening’s meeting was presented. President Bauman explained the goal of the Booster Club; its primary function is to support the coach and the girl’s soccer program at Lamar. All booster club meetings are open to the public and the Lamar administration is invited to all meetings. The position of Booster Club treasurer was discussed. Since the position was filled last spring, the parent who had volunteered was no longer eligible to be a board member since she did not have a student attending Lamar. President Bauman opened the floor for nominations for this vacant position. Joe Wolfe was nominated and was unanimously approved for the position of Treasurer. In the interim period was appointed as temporary treasurer A Membership report was given by Dawn Anagnostis. Membership applications will be sent out with the mailing from Lamar High to all parents. We will be working on having 100% membership in the booster club. No change in the level of membership fees is expected for the year. A Financial Report and Budget for 2004-2005 was submitted by Nancy Hoyle. A motion was made and seconded to accept the proposed budget with the modifications made after discussion. The motion was passed and the budget was approved. The sales from Viking Fest and the revenues generated from the Colonial Golf Tournament last spring put the booster club in a sound financial standing. Coach Gio reported that the season will begin after the winter holidays and will extend to the week following spring break. Preseason play with participation in several tournaments will take place in January. Discussion about the storage of the wind shelters, purchased by the booster club, occurred. Advertisement panels are still available this year. Jack
Heizelman will continue working on updating the website. He will
be meeting with Janine Lee concerning this issue.
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