Bylaws of Lamar Girls Soccer Booster Club

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Purpose
Membership
Dues
Meetings
Committees

Mission Statement

The mission of Lamar Girls Soccer Booster Club is to support and assist the girl's soccer programs at Lamar High School, to support and assist the coaches, to encourage a positive school spirit, and to increase community awareness and appreciation of the Lamar Girls Soccer Program.

1. Name, Form of Organization and Relationship to School
The name of this not-for-profit organization shall be the Lamar Girls Soccer Booster Club, organized to assist and support certain activities of students at Lamar High School in the Arlington Independent School District under the jurisdiction of the Superintendent, UIL, and the administrators of Lamar High School.
Prior approval from the school must be obtained for any club function that includes student attendance.

2. Purpose
The Booster Club shall work to secure funds that will be used to purchase equipment, services, and supplies to benefit all girl's soccer athletic students at Lamar High School. The Booster Club shall work to fund scholarships for college-bound senior girl soccer athletes. It shall be the purpose of this organization and its members to cooperate with the athletic director and/or other school sponsored activities in any projects undertaken when requested, to aid the participants, and at no time will it be our policy to interfere with the policies, methods, eligibility requirements, and administration of these groups at Lamar High School.
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3. Membership and Dues
3.01 Membership
Membership will be available in three categories:
Active Membership - Active members are those that subscribe to this mission statement and are dues-paying parents of current year Lamar Soccer players.
Associate Membership - Associate members are others that subscribe to this mission statement and are dues-paying members, but are not parents of active Lamar Soccer players.
Honorary Membership - Honorary members are those that subscribe to the mission statement and are elected by the membership. The Lamar Soccer Coaches and Lamar Principal will automatically be considered honorary members.
3.02 Voting
Voting is limited to active members of the Lamar Girls Soccer Booster Club.
3.03 Dues
The Board of the Lamar Girls Soccer Booster Club will from time to time establish annual membership dues. Dues so established will be due and payable when members join the Lamar Girls Soccer Booster Club. The term of membership will be from June 1 to May 31. Members may be admitted at any time during the year. No dues will be assessed to Honorary Members.

4. Governance
4.01 The Board:
There will be a Board of Directors made up of officers of the Lamar Girls Soccer Booster Club. The Board should annually review policies in the following areas:

4.02 Board Officers:
The Officers will be President, Vice President, Treasurer, Secretary, Social Chairman, Fund Raising Chairman, Public Relations Chairman, Communications Chairman, and Team Liaison.
4.03 Job Descriptions:
The President shall attend all meetings and preside over all general and board of director meetings, maintain a line of communication between the coaches, parents, students and administration, serve as the ex-officio member on all committees, prepare the agenda for each business meeting, and co-sign checks with the Treasurer. It shall be the specific duty of the President to handle or assign the committee chairperson to all events needed.

The Vice-president shall attend all meetings and, in the absence or disability of the President or upon the President’s request, perform the duties of that office. The Vice President will assume the duties of the Secretary or Treasurer in their absence. It will also be the duty of the Vice President to promote membership in the Booster Club, and to conduct a membership drive and to keep a current membership list.

The Treasurer shall attend all meetings, receive all monies of the Booster Club, including dues, keep accurate records of receipts and expenditures and disburse funds as authorized by the club, and co-sign checks with the President or Vice-President. The Treasurer must also present a financial report at every meeting, prepare for an independent financial audit at the end of the year, and perform any other duties as determined by the President. The Treasurer is responsible for establishing the club bank account and securing signature changes as required. In addition, the Treasurer should present to the bank a current copy of the by-laws, a roster of the elected officers, and a copy of the minutes of the meeting at which the officers were elected.
The Secretary will perform as the corresponding and the recording Secretary. The Secretary shall record the minutes of all General Booster Meetings and of the Board of Directors meetings and shall perform such other duties as may be delegated. Minutes of the Lamar Girls Soccer Booster Club general meetings will be available online within one week of the meeting and at the next Booster Club meeting. The record copy of the minutes shall be kept by the Secretary, and maintained for a period of not less than three (3) years. The current Secretary is responsible for maintaining the required set of minutes. A school copy of the minutes will be kept on file in the varsity soccer coach’s office.
The Social Chairman shall attend all meetings and coordinate the social activities of the Booster Club. This Chairman will oversee the Banquet, the Meet the Team night, the Senior Night event, and the organization of the concession stand for any tournament hosted by the girl's teams.
The Fund Raising Chairman shall attend all meetings, organize and conduct fundraising activities for the Booster Club, and any other occasional duties determined by the President. The Fundraising Chairman will oversee the committee for Vikingfest. Responsible for t-shirts and other items for sale, flower orders, home game and other concessions, Colonial Golf Tournament Concessions and other activities deemed appropriate to raise money for the activities of the club.
The Fund Raising Vice Chairman shall attend all meetings, organize and assist the Fund Raising Chairman in fundraising activities for the Booster Club, and any other occasional duties determined by the President. Responsible for t-shirts and other items for sale, flower orders, home game and other concessions, Colonial Golf Tournament Concessions and other activities deemed appropriate to raise money for the activities of the club.
The Public Relations Chairman shall attend all meetings, be responsible for the Lamar Girls Soccer Web site, maintaining the Web site with the current schedule, results, pictures, rosters, and profiles of each player, as provided by the players themselves with assistance from the coaches.
The Communications Chairman shall attend all meetings and be responsible for submitting newsworthy articles to the Lamar PTA newsletter and the Public Relations Chairman to be included on the Lamar Girls Soccer Web site. The Chairman will oversee the committees for newspaper communications and year-end scrapbooks. Includes getting the year-end video made. 
The Team Liaison will attend all meetings and be responsible to maintain communication with the Coaches and the Booster Club members, e.g., wish lists for equipment and uniforms, tournament and game schedules, important upcoming events, etc. The team liaison will be responsible for coordinating the display of the team banner at each game. In addition, the team liasion will coordinate the US flag, the Star Spangled Banner, and announcements at each Varsity home game.
The Board shall be elected at the final General Booster Club Meeting and shall assume their duties on June 1. Any officer vacancies occurring during the year may be filled by a majority of the remaining board.
4.03 Budgeting:
All committees and all projects of any committee shall be pursuant to budgets approved in advance by the Board, submitted on a written form provided by the Board.
4.04 Attendance:
Board members are expected to attend each meeting in order to effectively carry out the responsibilities of the position. Failure to attend more than three (3) meetings during a year may result in removal from the board.

5. Funds  
The Board shall have control and management of the funds, property, and business affairs of the organization. Funds of the organization shall be deposited in an interest-bearing checking account. The funds shall be withdrawn from the bank with which they are deposited by the signature of two (2) of the designated officers. There shall be three (3) officers capable of signing checks. These are the Treasurer, President, and Vice-President. All funds shall be disbursed in accordance with the approved Budget or upon approval of the majority vote of the Board. Expenditures may not exceed the budgeted amount without prior approval of the Board.  Funds disbursed in payment of items appearing in the approved Budget do not require prior approval by the Board.  For all items appearing in the approved Budget and all payments approved by the Board, the Treasurer is authorized to issue funds to cover the full cost of such items.
Each graduating Senior shall receive a scholarship for each year that she participated on a Lamar Girls Soccer team to be determined based on funds available each year..  The budget adopted by the Board shall provide for and make available the funds necessary to cover the expense of such scholarships at the end of the calendar year.  A graduating Senior must claim her scholarship by March 31st of the following year.
 
Funds dispersed to the AISD/Lamar High School Girls’ Soccer Activity Fund must follow these guidelines. The coach is a school agent who may place orders for goods or services: a Booster Club representative cannot be the agent or contact person noted on the invoice or "ship to" notice. The coach must secure an approved Purchase Order before making a purchase or placing an order. The date on an invoice should be the same or later date on the Purchase Order. The Director of Purchasing must approve a donation that exceeds $250.00. The school bookkeeper is responsible for notifying the Director of Purchasing.

6. Meetings
Meetings of the Booster Club shall be held on a regular basis. The Board of Directors shall determine the dates of the meetings, to be held at Lamar High School, or another designated location. There will be a minimum of four (4) meetings per year, not including the club functions for students.
Special meetings of the Board of Directors may be called by a majority of the Board with 24-hour notice to all Directors. These meetings may be held telephonically.
The A.I.S.D. Superintendent or a designee should be invited to all meetings.

7. Amendments
Amendments to these Bylaws may be made at any regular or called meeting of the Board or general membership by a two-thirds (2/3) vote of the voting members present, provided that notice of the proposed amendment was given prior to the meeting.

8. Committees
There may be Standing and Temporary Committees as determined by the President of the Board at any time.
Standing Committees selected by the Board of Directors will include but not be limited to:

9. Dissolution
In the event of a conflict of objectives that occurs between the Board and Soccer Coaches, and if such conflict cannot be satisfactorily resolved within thirty (30) days, the Lamar Girls Soccer Booster Club may be dissolved at the discretion of the Lamar Principal or by a two-thirds (2/3) vote of the Board of Directors.
Upon such dissolution, all financial obligations of the Lamar Girls Soccer Booster Club shall be paid and a final audit of the books performed by an Audit Committee as provided for in Article 8. After the bills have been paid and a satisfactory audit performed, any remaining funds shall be donated to AISD/Lamar High School Girls Soccer Activity Fund.

10. Parliamentary Authority
"Roberts Rules of Order, Revised" shall govern the Lamar Girls’ Soccer Booster Club in all cases in which they are not in conflict with these Bylaws.
Motion to adopt Bylaws by Joe Wolff
Seconded by Arlene Duffy
Vote: 14 for, 0 Against
Adopted this 27 day of May, 2003
Bylaws amended Dec 7, 2009